Unleashed Feedback From Agencies

What is the name of your agency/department?

What is your role in relation to data management within your organisation?

Data Authority/Custodian - possesses administrative or legislative responsibility for a specific government business function to which the data is integral

Data Manager – possesses primary accountability for the day-to-day management of the data, as delegated by the Data Authority

Data Steward - manages the business logic behind all data transformations

Data Analyst - responsible for extracting and analysing data

Webmaster/Web Communications Officer - responsible for creating managing, and maintaining webservers, websites, and its content

Other

What were your main challenges, or tasks that required most amount of effort, when releasing information?

Does your organisation charge any fees for providing datasets?

Yes

Considering

Other

Data Classification can assist organisations in identifying appropriate access levels required, and whether the protection level adhere to compliance regulations? What part of data classification for open release does your organisation require further guidance in?

When identifying data to publish, which of the following information do you review to identify data you could openly release?

System generated reports

SQL’s or system extracts

Excel spread sheets used within the business

Existing public information only

Information that would serve a community services to release only

Information you normally release under an FOI request any way

Other

For unleashed, one of the challenges for developers was that several datasets released were in Proprietary formats such as ESRI’s shapefile, Microsoft’s Excel, etc. Which open data formats are available, as an output, from your organisation’s systems?

Every dataset requires additional information, or metadata, to assist developers and users to use the information. Do you prefer to use your own metadata standards or want data.sa to provide metadata templates?

Use own standards

Use data.sa templates

Any suggestions/comments?

If online toolkits are developed to assist in publishing open data, how would you like the toolkits to present information?

If online toolkits are developed to assist in publishing open data, where would you like to access it from?

Some organisations have matured systems, processes and people to be able to maintain and release their datasets.
Does your organisation have, or looking to develop, automated processes/technology to extract, transfer or publish data?

What steps has your agency taken, or will take, to ensure that links provided on Data.sa will be updated by your organisation?

Automate processes such as RSS Feeds, Web services or API

Designated resource

Implementing manual processes

Require guidance

Other

Do you have data, statistics, reports, facts, etc that are released under the Freedom of Information request?

Yes

Please provide Comment

Participants for Unleashed wanted to contact agencies for any questions or queries related to datasets. Do you have any emails or contact details, or a dedicated area that can answer data related queries?

Yes

Don’t want people to contact us directly

Can be done, if required

We can provide detailed metadata to reduce the need for enquiries

Other

Understanding existing process and guidelines within individual agencies will help us to develop plans and leveraging existing work for a consistent approach across government. Does your agency have existing data governance structures, guidelines or licencing processes? If so who is the best person to talk to in your agency about this?

Some agencies are required to release data under an existing arrangement e.g. Water information is required to be released. If your agency has existing data release requirements please detail: