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Welcome to the Océ RNA Deployment Effectiveness Questionnaire. Please answer each question to the best of your knowledge. Unless the instructions in the email that directed you here specified differently, questions apply to the entire company that you work for. Your answers will be combined with those of others and will not be individually published. Version 0.7 |
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Are important paper-based documents and electronic files treated uniformly in your organization? |
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| Please indicate the ways in which paper and electronic records are handled differently: | | |
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Does your firm have a Records Retention Schedule or a file disposition procedure that you use? |
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Has your organization implemented a corporate-level document workflow process which identifies types of documents that need to be filed properly and assigns specific time periods for keeping these important documents? |
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Looking back six months, have paper documents been handled as the procedures specify on a consistent basis? |
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Similarly, have computer files been handled as the procedures specify on a consistent basis? |
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How do you handle emails that relate to business activities? |
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If you had a document you felt was important (such as details of a business transaction or information related to a business decision) but that you were done with for the immediate future, what would you do with it? (choose from list) |
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Does your organization have a clearly identified Records Management department? |
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What range of operations is the records management department organized to handle? (choose one) |
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How frequently do you interact with the Records Management department? |
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Does your company have a Records Management Committee? |
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How is your department represented on the committee? |
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In your experience, how deep and wide in the organization does the responsibility for Records Management reside? |
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Does your organization have a published document classification scheme? |
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Has your organization established naming conventions or rules for folders, sub-folders and documents? |
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Are they reasonably comprehensive, up-to-date, and easy to understand? |
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Does your organization have designated records management contacts or super-users responsible for folder structures and other filing conventions within specific business units? |
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Does your company have an Information Governance Statement? |
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When was the last time you were briefed or trained on Information Governance? |
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Does your organization have established information security and privacy policies that you have been trained on recently? |
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Please explain why you answered "No" to the last question. |
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In general, how are files handled in your organization? Please choose the best match from the following list: |
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To what extent are the following items issues or pain points for your organization? Please rate the impact of the following items:
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| If Other, please describe the issue: | | |
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Does your firm have a well communicated process for handling legal holds? |
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Has your organization developed a Vital Records Plan that separates records requiring special protection in the event of a disaster or emergency? |
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Is Records Management compliance part of the annual performance review practices for all content handlers? |
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In your opinion, does your management understand the importance of Records Management and communicate that importance effectively? |
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| In your opinion, what aspect of the way business documents are handled in your organization seems the riskiest to the business? | | |
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Indicate your level of agreement with the following statements:
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Does your organization have a defined process for handling contract related documents at the end of a contract? |
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How much training have you received in the past two years regarding records management, compliance, or closely related topics? |
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In general, what is the prevalence of Records Management training in the enterprise? |
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How strongly do you agree with the following comments?
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Please indicate your department [choose from list] |
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Please indicate which associations you are active in, ex. being a member, getting their newsletter, attending tradeshows or webinars, etc.: |
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