MD Staff __Secretary

Job Title: MD Staff __Secretary

Department/Section: HR

Competency Validated by HOD (Signature & date) ___________________________

Competencies refer to capabilities, abilities, skills, proficiencies, expertise and experience. Competence is about mastery in relation to specified goals or outcomes and it requires the ability to demonstrate mastery of specific job-relevant knowledge and skills.

The measurement of competence at work involves the assessment of performance in the workplace against some pre-defined set of occupational or work-related knowledge and skill standards. These standards define the performance criteria associated with competence in the company.

Statements of or about competence are, therefore, statements about an individual’s standard of achievement in relation to some defined set of work performance standards or requirements.

The company is in the process of establishing desired and actual competencies relating to jobs and individuals with the intention of acquiring information to help develop the jobs and job holders.

You are requested to complete all the sections below to the best of your knowledge.

The following competency clusters are to be inquired into by this tool;

Personal and Interpersonal competencies

Business (UNES) perspective

Leadership and management

Functional (technical)

This tool has two assessment parts; one part seeks to identify current individual employee competencies, and the other part seeks to establish desired competency levels. This then makes it possible for one to draw a comparative analysis between the current and desired competencies and arrive at conclusions identifying gaps for HR development and other interventions.

The current and desired competencies will be scored along the following 5-point summated scale.

The tool will interpret the current or actual competencies in the job holder along the following rating scale, which is tied to the above competency scoring criteria.

1 = (Almost Never) - Much less than acceptable

2 = (Sometimes) - Less than acceptable

3 = (Generally) - Acceptable

4 = (Almost Always) - More than acceptable

5 = (Always) - Much more than acceptable

This questionnaire is to be completed by the supervisor to the job position under inquiry. The tool focuses on the key competencies current found in the job holder and further seeks to identify the desired competencies if that job is to be performed satisfactorily.

Kindly indicate the rating that best describes that particular competency.

This section provides an opportunity for the immediate supervisor of the job holder to provide written comments regarding the job holder under specified headings.

What are the top most critical development needs for this job?