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Dear Colleague,
As you are aware, the United Nations System Chief Executives Board for Coordination (CEB) is leading efforts towards the simplification and harmonization of business practices within the United Nations development system. Its inter-disciplinary Plan of Action for the Harmonization of Business Practices aims at increased coherence in the working modalities of the member organizations.
One important element of that Plan of Action was the project on the “Procurement Process and Practice Harmonization in Support of Field Operations” (Harmonization project) which was implemented by the HLCM Procurement Network (PN) with UNICEF as the Chair of the interagency Harmonization Working Group.
The MoU between UNICEF and the United Nations, through the CEB, requires that the Harmonization Project is to be evaluated in accordance with the standards of UNICEF against the evaluation criteria relevance, efficiency, effectiveness and sustainability.
This online survey is an essential part of this evaluation and is addressed specifically to all members of the HLCM PN and the Harmonization Working Group.
Being a member of the HLCM PN and/or the Harmonization Project you are a key stakeholder and your views are essential for this evaluation.
You are therefore kindly invited to participate in this on-line survey. The survey will take approximately 20-30 minutes to complete, and it would be very much appreciated if your experiences and views on the Harmonization Project are shared with us through the survey.
All responses will be strictly confidential and data from this research will be reported only in an aggregate form. Your information will be coded and will remain confidential.
If you have questions at any time about the survey or the procedures, you may contact Hans Page ([email protected]) and Ann Hasselbalch ([email protected]); they will immediately get in touch with you.
You are kindly requested to complete the survey by latest COB Thursday, 15 November 2012.
Thank you very much for your time and support.
Please start with the survey now by clicking on the Continue button below.
Please note that all questions require a response, which can also be "n.a." or "no comment".
The survey allows you to save your responses and to continue work at a later stage. For this please press the corresponding button at the bottom of the page you are working on.
For printing your own feedback, once the survey is completed please press the corresponding button.
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2. What is the title of your position in your organization? |
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B. Role within context of Harmonization Project |
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3. In which interagency mechanism did you represent your entity? (Month/Year: e.g. 01/2011)
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* 4. In what capacity are you responding to this survey? As member of: |
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| In case of other, please comment in what capacity you are responding: | | |
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C. Orders of Magnitude (relevance) |
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5. What is the order of magnitude of your entity's procurement (based on official statistics in the UNGM)? |
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| a) What is the (approx.) procurement volume for your entity in 2011 (if no detailed information available order of magnitude is sufficient) (in USD Million)? | | | | b) What is the (approx.) procurement volume for all country-level operations by your entity in 2011 (if no detailed information available order of magnitude is sufficient) (in USD Million)? | | | | c) Within this (of b), what is the share in % indirect procurement in Overall Country-Level procurement (goods and services)? | | | | d) What is the approximate share in % (of c) of goods (based on UNGM definitons) in your entity's total country-level indirect procurement ? | | |
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(Indirect procurement is the sourcing of all goods and Services for a buisness that enable its activity) |
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D. Governance and Management (Efficiency) |
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6. What issues/obstacles did you see at the beginning of the project? Were these problems relevant in the end for the project's progress and how were they addressed with regard to:
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| If you identified other issues not listed above please provide additional comments and clarifications on whether they were resolved or not: | | |
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7. How satisfied were you with the governance structure for the Harmonization Project:
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| If you are not satisfied please provide additional comments to facilitate understanding what could have been done better: | | |
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8. How satisfied are you with the overall management process governing the Harmonization Project:
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| Please provide additional comments and views, as appropriate: | | |
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9. Were your expectations regarding the project’s management achieved, overachieved or underachieved?
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10. How do you judge the information flow within the Harmonization Project (involving all levels of governance structure):
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11. How satisfied are you with the work by the Harmonization Project?
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| Please provide additional clarifications or comments, as appropriate. | | |
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E. Harmonization project as framework for knowledge exchange of practitioners (effectiveness) |
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* 12. How would you rate the quality of the knowledge sharing on procurement related issues among participating UN entities as result of Harmonization Project?
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13. Which mechanism contributes(d) most to improved knowledge sharing on UN procurement processes among participating UN agencies
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* 14. Has the project resulted in improved knowledge sharing of best practices with other entities? |
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15. Did the existence of the project result in changes of business practices for field procurement within your entiy outside the specific project framework? Which of the following statements reflects the situation in your entity:
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16. In your assessment, did project implementation follow the approved schedule within the framework of approved resources and budget and have the expected outputs been delivered?
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17. In your view, did the Project succeed in
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18. Which of the following options for common procurement do you see as most relevant for your entity's field operations (in terms of potential cost reductions including efficiency gains)?
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19. How relevant are the project's outputs for your entity's work at country Level?
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20. Which of the following three planned outcomes have been achieved and are relevant for your entity as achieved? |
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21. Which of the following Options for common procurement do you see as most relevant for your entity's Country-level operations (in terms of potential cost reductions including Efficiency gains)
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22. How do you rate your own satisfaction with the project's actual outputs relating to the seven expected outpus of the harmonization project
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23. How do you rate your own entity's satisfaction with the project's actual Outputs relating to the seven expected outpus of the harmonization project
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24. Do you consider that the project's actual outputs met the expectations as stated by the seven expected outputs that were listed in the MoU for the the harmonization Project
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| Please provide comments and clarifications, as appropriate: | | |
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25. In your assessment, what are the actual benefits for your entity from common procurement at the country-level , to the extent that it is already implemented?
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| Please provide additional comments as appropriate: | | |
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26. What are the expected benefits for your entity from common procurement at the country-level , to the extent that it is not yet implemented?
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| Please provide additional comments as appropriate: | | |
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27. How do you rate the chances for implementation of the project's specific outputs by your own entity?
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28. When do you think that the project's Outputs would realistically be implemented by your entity (as part of your entity's rules, regulations, procedures, toolkits etc.)
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29. Which of the following arguments would be most convincing for your entity for implementing the common procurement at the country-level ?
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30. Which of the following statements corresponds to your corporate positon for field level procurement?
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31. In case of affirmative response to any of the previous question, how will your entity handle this issue?
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32. What do you consider key risks that could impede implementation of those recommendations of project teams relating to the seven outputs of the expected outputs for the project UN Common procurement?
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| Other risks than the ones listed above are: | | |
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33. Should the Harmonization Working Group or a similar mechanism continue to operate after completion of this Project and what should be its focus?
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| 34. Please provide any other comments/suggestions that you consider relevant for this evaluation: | | |
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