Company Vehicle Survery

Hello:

You are invited to participate in our Company Vehicle Survey. In this survey, approximately 200 sales employees will be asked to complete a survey that asks questions about the current car allowance program and possible company car program. It will take approximately 5 to 10 minutes to complete the questionnaire.

1st Option (Current Car Allowance) the employee would be responsible to purchase and maintain their own vehicle where the Company would offer a variable reimbursement rate determined based on the IRS recommended cents per mile.

■ Company will reimburse employees for the mileage they have driven for business use of your personal vehicle.
■ Sales associates are responsible to fill out a mileage expense report to receive their car allowance.
■ Receive a minimum of $230.00 per pay period ($5,980 per year).
■ If you drive or do not drive, sales employees will receive a car allowance of $230.00
- If an employee doesn’t drive, the $230.00 will be taxable
- If an employee drives, the $230.00 will be non-taxable
- mileage will be paid out at $0.50 per mile (reimbursement is based on 2010 IRS Standard Mileage Rates)
■ Hawaii Branch sales employees will receive a flat rate of $300.00 (taxable) per pay period for their car allowance.
■ Standard mileage rate includes fixed and variable cost (i.e. depreciation, maintenance and repairs, tires, insurance, and ■ license registration fees), therefore all employee’s receiving a car allowance must have the company’s minimum insurance coverage. Bodily Injury of $100,000 per person / $300,000 per occurrence and Property Damage of $50,000.
■ Example of Car Allowance payout:
If a sales employee drives 700 miles per pay period. They would drive 18,200 miles per year (700 miles x 26 pay period). Their car allowance for the year would be $9,100 per year (18,200 miles x $0.50 per mile)
Gas Reimbursement: $2,730 (18,200 miles per year x $0.15 per mile*)
* Based on 20 miles per gallon. $3.00 per gallon divided by 20 gallons equals $0.15 per mile
Depreciation, maintenance/ repairs, tires, insurance, and license registration: $6,370 ($9,100 - $2,730)

2nd Option (Company Car) Provide a company vehicle where related expenses would be covered by Company.

■ Acquisition, maintenance, insurance and fuel will be covered by the Company.
■ Employees will be responsible to pay a monthly contribution of $100 to pay for personal use which covers gas, insurance and vehicle use (for example commute from home to work and weekend use). In addition, the $100 contribution may be more depending on employee’s current driving records. The contribution amount will be re-evaluated each year and may change at the company’s discretion. Since the Company will pay for the auto insurance, if any employee receives a ticket or accident which causes the insurance premium to increase, their monthly contribution will increase accordingly.
■ If employee elects to use the company vehicle, they must use the vehicle for the vehicle’s life cycle (2-3 years depending on mileage).
■ Employees that opt to use the company vehicle will no longer receive the car allowance.
■ Company will have a pre-determined list of vehicles. The Company will choose which type of vehicle.
■ Any employee whose driver’s license is suspended will loose their privilege in using the company vehicle.
■ All company vehicles will be equipped with a Global Positing System (GPS)

Thank you very much for your time and support. Please start with the survey now by clicking on the Continue button below.