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You are invited to participate in the VRQA Board self-assessment survey as agreed at the 8 April Board meeting. It will take approximately 10 minutes to complete the survey. All responses are confidential. All questions are optional this year so that all Board members can particpate in the survey. For more information see the VRQA privacy statement. The survey will close on Monday 5 May 2014 at 4pm. |
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| 1. How well has the Board carried out its duties? |
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| 1.1. The VRQA has a two-year strategic plan with a clear set of priorities and key performance indicators. |
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| 1.2. The Board has ensured that the VRQA also has an operational plan. |
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| 1.3. The Board monitors the performance of the VRQA and its Director. |
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| 1.4. The Board seeks feedback on the performance of the VRQA from its stakeholders. |
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| 1.5. The Board is satisfied with the role of the Audit and Risk Management Committee in providing clear and appropriate reports containing sufficient information about the work of the committee. |
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1.6. The Board is satisfied with the role of the Compliance and Quality Subcommittee in providing clear and appropriate reports containing sufficient information about the work of the subcommittee.
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| 1.7. The Board is satisfied with the role of the Qualifications Subcommittee in providing clear and appropriate reports containing sufficient information about the work of the subcommittee. |
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| 1.8. The Board is satisfied with the role of the Apprenticeships and Traineeships Subcommittee in providing clear and appropriate reports containing sufficient information about the work of the subcommittee. |
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| 1.9. The Board ensures the VRQA’s accomplishments and challenges are communicated to members and stakeholders. |
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| 1.10. The Board has ensured that the Annual Report accurately reflects the VRQA’s activities and achievements. |
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| 2. How well has the Board conducted itself? |
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| 2.1. Board meeting agendas clearly reflect the Future Direction statement, the Strategic Plan and /or issues of importance as they arise to the Authority. |
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| 2.2. Members are able to complete all the necessary items of business on meeting agendas. |
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| 2.3. Board members come to meetings well prepared. |
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| 2.4. All Board members feel they have the opportunity to participate in important Board discussions. |
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| 2.5. The Chair and Board members encourage different points of view and these are handled well. |
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| 2.6. The Board reviews and assesses the VRQA’s achievements on an annual basis. |
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| 2.7. The Board members are provided with an opportunity for further personal development in relation to their Board function. |
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| 2.8. Board meetings are always informative and constructive. |
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| 2.9. Board meetings are always run in convivial and collaborative manner. |
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| 3. Performance of individual Board members |
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| 3.1. I am aware of what is expected of me as a VRQA Board member. |
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| 3.2. I have a good record of meeting attendance. |
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| 3.3. I read the minutes, papers, reports and other materials in advance of our Board meetings. |
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| 3.4. I am familiar with the VRQA’s governance policies. |
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| 3.5. I have a good understanding and appreciation of the VRQA’s Future Direction statement and Strategic Plan. |
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| 3.6. I understand the organisation, its sector within Government and operations. |
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| 3.7. I encourage other Board members to express their opinions at Board meetings. |
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| 3.8. I am encouraged by other Board members to express my opinions at Board meetings. |
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| 3.9. I maintain the confidentiality of all Board discussions and decisions. |
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| 3.10. When I have a different opinion to the majority I feel comfortable raising it. |
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| 3.11. I promote the work of the VRQA in the community whenever I have the opportunity to do so. |
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| 3.12. I keep informed about issues relevant to the VRQA and would bring these to the attention of the Board. |
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| 4. How effective is the Board’s relationship with the Director? |
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| 4.1. There is a clear understanding of where the Board’s role ends and the Director’s begins. |
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| 4.2. There is good two-way communication between the Board and the Director. |
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| 4.3 The Board trusts the judgment of the Director. |
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| 4.4. The Board is advised in advance of key issues likely to impact on the performance of the VRQA. |
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| 4.5. The Board provides direction to the Director by setting new policies or clarifying existing ones. |
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| 4.6. The Board has communicated to the Director the kind of information and level of detail it requires on what is happening in the VRQA? |
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| 5. Effectiveness and quality of VRQA services to the Board |
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| 5.1. The Board receives information in the quality, quantity and format that it deems appropriate to understand the core business of the VRQA? |
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| 5.2. The Board is able to access and ask effective questions of management to fulfil its oversight and strategic roles in decision making. |
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| 5.3. Board papers and written reports for the Board are received in advance of the meetings. |
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| 5.4. The VRQA Board Shared Workspace is easily accessible. |
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| 5.5. The VRQA Board Shared Workspace is a useful online tool that provides valuable resources and relevant information. |
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| 5.6. VRQA management provides the Board with effective and robust good governance to ensure that the requirements of laws, regulations, industry codes and organisational standards are met. |
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| 5.7. The VRQA appraises the Board of risks to the effectiveness of Authority’s operations and the Board is able to monitor the VRQA’s performance in the management of the risks. |
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| 5.8. The Board is satisfied from the reports it receives that the VRQA has a strong compliance policy and adherence by management and staff to all relevant standards and codes of practice. |
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| 5.9. I feel comfortable approaching VRQA Management or the Director in relation to management of my Board appointment, payment details etc. |
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| 6.1. The Chair is well prepared for Board meetings. |
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| 6.2. The Chair ensures members focus on the agenda. |
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| 6.3. The Chair ensures every Board member has an opportunity to be heard. |
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| 6.4. The Chair is skilled at managing different points of view. |
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| 6.5. The Chair helps the Board work well together. |
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| 6.6. The Board supports the Chair. |
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| 6.7. The Chair is effective in delegating responsibility amongst Board members. |
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